March Executive Board Meeting Minutes

Attendance

Layal Hneiny, Roxann Mouratidis, Kendra Heinold, Courtney Pyche, Neil Smith

Not in attendance: Chris Eaton, Fiona Parkinson, Melodie Gardner, Carrie Adams

Call to Order 

Meeting was called to order at 10:00 am

Approval of Minutes (February 6th and February 20th)

Due to lack of a quorum the minutes from February 6th and 20th were not approved.

Officer Reports

Treasurer Report (Kendra)

• Balance as of March 9th: $10,228.

• The balance is lower than expected because some members have not yet paid their dues. In addition, some members renewed at the previous $15 rate, as that option was still available at the time. These memberships may now be considered grandfathered.

• The 2026 Treasury report was sent to Chris and Roxann.

• Layal will call Isla to start the process of being added as an authorized signer on the FHSLA bank account.

• Kendra confirmed that all of the FHSLA expenses are listed in a spreadsheet in the Treasurer's folder stored on the FHSLA Google Drive.

Membership Report (Cali)

• There have been low membership payment rates, and it was agreed to extend the membership deadline beyond April to allow more members to pay, pending a vote by the Executive Board.

• Cali will send out membership dues reminder email today, including the current deadline and the updated fee amount ($20 plus a $1 processing fee). Will follow up with an extension notice if/when it is approved by the Executive Board. Roxann and Neil support extending the deadline.

• The current membership total is approximately 100 members, with 13 having paid their renewal dues so far.

Honors & Awards Report (Carrie)

• No report

Continuing Education Report (Kendra)

• Kendra will continue co-chairing CE process with new assistant (to be identified) for future meetings.

• Layal asked that everyone brainstorm and suggest CE program topics and mid-year/annual meeting themes.

• Kendra confirmed that the process for registering MLA CEs is stored in the FHSLA Google Drive.

Webmaster Report (Melodie)

• No report

• The FHSLA Officers roster on the website still needs to be updated.

• Layal will discuss with Melodie the implementation of an institutional repository on the webpage for member research profiles to support collaboration and connections among members.

Marketing Report (Courtney & Fiona)

• No report.

• Fiona has edited the photos from the annual meeting and is working on a social media announcement for the meeting.

• There was discussion over which email addresses are linked to the FHSLA social media platforms and Buffer.

Strategic Planning Report (Roxann)

• No report.

• Roxann is waiting on the results of the bylaws amendment proposal which will end Strategic Planning Committee reports and begin Special Project Committee reports.

• Roxann will share link/document containing all FHSLA account logins with Layal.

• Roxann will talk to Chris about Open Science Framework (OSF) usage and what types of documents his Southern Chapter committee stores there.

• Roxann and Layal will work together on plan to forward/consolidate various FHSLA Gmail accounts to prevent loss of access. Layal suggesting migrating them to Gaggle.

Nominating Committee Report (Roxann)

• No report.

Old Business

New Business

• Layal is working to centralize FHSLA processes, procedures, and other information to aid in the succession of the Executive Board and FHSLA committees.

• Layal plans to reach out to LIS programs at Florida universities to arrange presentations on health sciences librarianship. Courtney has experience with similar efforts and has agreed to assist.

• A discussion on implementing a hybrid annual meeting format, with plans to charge fees for remote participants to cover continuing education credits (CEs). Neil suggested offering CEs to members who are not attending the annual meeting through an ala carte model, allowing members to select and pay for individual CEs they wish to attend.

Meeting adjourned at 10:25 a.m.