April Executive Board Meeting Minutes

Attendance

Layal Hneiny, Roxann Mouratidis, Courtney Pyche, Neil Smith, Chris Eaton, Lauren Cocke, Melodie Gardner

Not in attendance: Fiona Parkinson, Kendra Heinold, Melodie Gardner, Carrie Adams

Call to Order 

Meeting was called to order at 10:09 am

Approval of Minutes (February 6th, 20th and March 13th)

Due to lack of a quorum the minutes from February 6th, February 20th, and March 13th were not approved.

Officer Reports

Treasurer Report (Kendra)

• PayPal: $5915.86

• Regions Bank: $4914.37

• No report.

Membership Report (Cali)

• No report

• The membership renewal deadline has been extended by two weeks due to temporary inaccessibility of the website’s membership content.

Honors & Awards Report (Carrie)

• No report

Continuing Education Report (Kendra & Lauren)

• No report

• Planning has been initiated for providing continuing education opportunities at the next Mid-year meeting.

Webmaster Report (Melodie)

• Generic email addresses are needed for primary communications.

• The domain renewal was delayed due to a payment issue, which has since been resolved, and the website is now accessible.

• Work is being done to transfer the domain to the Wix platform.

• Updates to the Officers & Committees page:

  • A list of all the committees, their chairs, and co-chairs is needed.

  • Headshots of officers and committee chairs are needed.

• A decision must be made on the generic emails addresses required for blog access.

• Layal proposed creating a repository on the website that would include FHSLA members’ works and citations, research interests, and ORCID, Scopus, and Google Scholar IDs. A goal of this repository is to support collaboration among members.

  • Currently, member profiles can be created on the website and, when set to "public," can be viewed by anyone with access.

  • Melodie can add a field for ORCID IDs within member profiles.

  • Melodie will investigate the possibility of adding lists of members’ research interests, publications, ORCID IDs, and related information.

  • A digital repository/archive could be created that does not link directly to member profiles.

  • The member account section of the website is stored separately from other website content, and storage space could become a concern in the future.

  • The Membership Committee could use this content to develop events based on members’ research interests.

  • Members' research interests could be tagged to allow for searching.

  • This proposed website section could be promoted on social media platforms and may support continuing education topics and other content shared by the Marketing Committee.

Marketing Report (Courtney & Fiona)

• Photos from the Annual Meeting have been uploaded to a shared Google Drive folder. Fiona can grant access upon email request. The FHSLA executive email account has been linked to this drive.

• Proposed interviews with FHSLA members could be conducted monthly and featured on social media.

• Currently, there is no blog access.

• Current blog content:

  • Health information highlights

  • Meeting sponsors, including advertisements of their products and services

  • Member spotlights

  • Meeting minutes

• The blog is posted twice per month, and tagging is encouraged. Events haven't been posted previously but could be included going forward.

Strategic Planning Report (Roxann)

• All members have received a ballot regarding the bylaws amendment to rename the Strategic Planning Committee as the Special Projects Committee. To date, 37 votes have been cast in favor. Since approval requires only a majority of votes cast, the amendment is expected to pass based on the current results.

Nominating Committee Report (Roxann)

• No report.

Old Business

New Business

• Email contacts are being collected at Florida universities with ALA‑accredited LIS programs to solicit guest speaking opportunities for FHSLA members.

  • These would be brief, informal presentations (no more than 15 minutes) designed to increase exposure to health sciences librarianship for students enrolled in LIS core courses.

  • Fiona mentioned two professors at USF who teach LIS health sciences topics and could be contacted.

  • Fiona will verify which Florida LIS programs hold ALA accreditation.

• Cafecito ideas

  • These discussions are modeled on informal conversations about libraries and public health that originated within the MLA Public Health Caucus.

  • All FHSLA members are eligible to attend.

  • Discussions will be scheduled for the third Friday of each month during typical lunch break hours.

  • Member needs and interests will also be solicited during these sessions.

  • The Secretary will attend to take notes.

• Layal asked for any ideas for the Mid-year meeting.

• Chris noted that a quorum had not been met at the past three meetings. He proposed drafting a bylaws amendment to reduce the quorum requirement from six voting members to five. As an additional strategy to address this issue, he suggested expanding co‑chair roles and allowing co‑chairs to vote at Executive Board meetings when the chair is absent.

Meeting adjourned at 10:48 a.m.