The Policy and Procedures Manual provides written guidelines for officers, committee chairs, and other principals in the execution of their assigned duties. These guidelines will be handed down from year to year as positions change, and will be revised accordingly.


PRESIDENT (4/2014)

The Vice-President assumes the duties and responsibilities of President at the close of the Annual Meeting.


The charge of the President is to maintain the Association and accomplish the Mission Statement objectives as stated in the Bylaws.


  1. Call to order and preside at all meetings of the FHSLA and the Executive Committee. At least one meeting should be held for planning in the fall of each year.
  2. Appoint all standing and ad-hoc committee chairs, as soon as possible, after taking office and in accordance with the Bylaws. Serve as ex-officio member of all committees.
  3. Write a "Presidents Page" column for each issue of the ALERT.
  4. Review progress of Annual Meeting plans.
  5. Approve expenses of officers and committees in performance of their duties.
  6. Prepare agenda for Annual Business Meeting.
  7. Organize Annual Business Meeting. Meeting minutes and annual reports needing approval must be posted on the FHSLA website 2 weeks prior to the meeting. Reports must be in size 12 font, and if possible, projected on a screen during the Business Meeting.
  8. Obtain written annual reports from each committee chair and officer.
  9. Coordinate the work of all committees to see that work is completed on time and in the required format.
  10. Annual Meeting responsibilities:
    1. Welcome attendees and turn program over to Vice President.
    2. Conduct Annual Business Meeting.
    3. Recognize and introduce vendors supporting the meeting.
    4. Turn over gavel to in-coming President at the end of the business meeting.
  11. President writes a letter to scholarship recipients' Library School Dean or Administration to acknowledge their award.
  12. President writes a letter to the administration of the person awarded the Librarian of the Year.
  13. Send letters of appreciation to all outgoing officers, committee chairs and meeting host.
  14. Verify that Treasurer completes and returns the "Nonprofit Corporation Annual Report" prior to May 1st each year to maintain the association's corporation status and the Upon completion of filing, the Secretary will be notified for recording purposes.
  15. Verify that the Treasurer electronically files Form 990-N (e-Post card) with the IRS prior to May 15 each year to maintain the associations tax-exempt status
  16. Verify that Treasurer completes and returns the "Consumer's Certificate of Exemption" which is renewed every five years (see Treasurer duties for next renewal). Upon completion of filing, the Secretary will be notified for recording purposes.


Upon Taking Office






The Vice-President assumes the duties and responsibilities of the Office of the President at the close of the Annual Meeting.


  1. Co-chairs the Program Committee (see Program Committee's description for details.)
  2. Works with the committees of Program/Local Arrangements, Continuing Education, and Honor and Awards for the Annual Meeting.


The Immediate Past President shall serve as the non-voting Chair of the Nominating Committee. The Immediate Past President also serves as the Chair of the Strategic Planning Committee (voting member - see Strategic Planning Committee's description for details) for the year following their presidency and as a non-voting member the following year.


  1. Updates contact information with NN/LM:
  2. Appoints members of the Nominating Committee six (6) months prior to the Annual Meeting.
  3. Serves as the Chair of the Nominating Committee as a non-voting member.
  4. Serves as the Chair of the Strategic Planning Committee as a voting member.
  5. Serves one year following position as Immediate Past President as a member of the Strategic Planning Committee as a non-voting member.

SECRETARY (4/2014)

The Secretary assumes the duties and responsibilities of the Office of Secretary at the close of the Annual Meeting. The Secretary serves a two-year term.


  1. Maintain a file of all correspondence.
  2. Send committee meeting notices as directed by the President.
  3. Record minutes of official meetings, as designated by the President. Send the minutes to the President for review within one (1) month after the meeting.
  4. Disseminate minutes as designated by the President.
  5. Write correspondence as directed by the President.
  6. Serve as member of the Executive Committee.
  7. After filing the "Nonprofit Corporation Annual Report" (due prior to May 1st each year), the Treasurer will notify the Secretary for recording.
  8. Submit a copy of any meeting reports to the President for placement in the archives.

TREASURER (4/2014)

The Treasurer assumes the duties and responsibilities of the Office of Treasurer at the close of the Annual Meeting. The Treasurer serves a two-year term, according to the Bylaws amendment, in effect since 4/27/90.


  1. Serve as a member of the Executive Committee.
  2. Assist the Executive Committee in the development of the Association's budget.
  3. Present budget and/or income/expense report at each Executive Committee meeting, and the Annual Meeting.
  4. Review all financial documents, and submit any necessary action items to the Executive Committee.
  5. Maintain bank and/or financial statements of the Association. Online access to the FHSLA Bank of America account was set-up in 2013. The online ID and password will be provided by the previous Treasurer
  6. Prior to May 1 each year, electronically file the Florida Department of State Division of Corporations Annual Report to maintain FHSLA's "active status" as a non-profit corporation with the Department of State.
    1. Go to to file the report. Filing fee may be paid electronically or by check.
    2. Since the report should list the current Association officers, it is advisable to wait until after the annual meeting, if possible, to file the report. Upon completion of filing, notify the President and Secretary.
    3. The Florida Department of State will email a "Annual Report Notice" reminder to the Treasurer. If the Office of the Treasurer has changed, then it is the responsibility of the immediate past treasurer to forward the email to the current treasurer.
  7. Prior to May 15 each year, electronically file Form 990-N (e-Postcard) with the IRS ( Failure to file for 3 consecutive years will result in the Association losing its tax-exempt status. For more information go to
  8. Every 5 years renew the Florida Department of Revenue "Consumer's Certificate of Exemption" which exempts the Association from Florida sales tax. (The next renewal due date is June 2017.)
  9. Treasurer's name and address appears on yearly membership forms, annual meeting registrations, and annual meeting exhibitor forms. All forms and checks are mail to the Treasurer, who processes and deposits checks into the Associations account in a timely manner.
  10. Using an Excel spreadsheet file, obtained from the immediate past treasurer, create and maintain a yearly FHSLA membership, annual meeting registrations, and annual meeting exhibitor registrations lists.
  11. Using the FHSLA Google account, in Google Docs, create and maintain a yearly FHSLA membership, annual meeting registrations and annual meeting exhibitor registrations lists. Share the Google documents with the President, Vice President, Immediate Past-President, Membership Database Editor, Electronic List Coordinator and Webmaster.
    1. The FHSLA Google account username and password will be provided by the immediate past treasurer.
    2. The Treasurer may also request assistance in maintaining the Google Docs lists from the Membership Chair and Program Chair.
      1. Send PDF copies of yearly FHSLA membership forms to the Membership Chair to add to the list.
      2. Send PDF copies of the annual meeting registrations and exhibitor registrations lists to the Program Chair to add to the lists
  12. Serve as liaison between the Executive Committee, Membership Committee and Electronic List Coordinator. Inform Membership Chair and Electronic List Coordinator of additions and changes in the membership list.
  13. Membership dues received in the last quarter of the year (Oct.-Dec.) will be credited to the next year's membership.
  14. Treasurer and Vice President/Program Chair work closely together to facilitate handling the meeting expenses.
  15. Pay expenses related to Annual Meeting and/or CE classes (i.e., hotel, instructors, presenters, reimbursements, travel, etc.) in a timely manner.
  16. Semi-annual checks the Florida Statute 112.061 for the current Florida mileage reimbursement rate.



The Continuing Education (CE) Committee assumes the duties and responsibilities at the close of the Annual Meeting or as soon as appointed.


The charge of the CE Committee is to arrange for the CE courses offered at the Annual Meeting. This includes surveying the members either formally or informally; and coordinating arrangements with the instructors, the program committee and the hotel or meeting place.


  1. Gather input from the Strategic Planning Committee (SPC), Florida consortia, or any CE surveys to determine the desired courses. Also consult regional or national databases of available accredited CE courses such as the MLA Continuing Education Clearinghouse.
  2. Work with the Program Committee and the Treasurer to establish a CE budget.
  3. It is customary for FHSLA to pay traveling expenses, which includes one night at the hotel, food and the honorarium. If the instructor is a federal employee and cannot accept an honorarium, make arrangements with the Program Committee for a gift or appropriate contribution to be made to an organization/society/association of that instructor's choice.
  4. The CE Chair will confirm all arrangements. Instructors should sign the official FHSLA CE Instructor/Keynote Speaker Contract. The original signed contract will be given to the Treasurer.
  5. Contact the instructors to verify the course description and ask for a current biographical sketch. This information will be given to the Program Committee to include in the registration and/or meeting information.
  6. Obtain a list of registrants for each course from the person who is handling the meeting registration. This list will be sent to MLA along with the course evaluations. (See step #10 for directions on how to obtain MLA evaluations). If desired by instructors, prepare a course roster and include name, institution, and email address.
  7. Contact instructors one week prior to the meeting to confirm all arrangements. If instructors need to be met at the airport or have other transportation needs, make those arrangements. Ask the instructor how they want to handle the CE certificates for the participants.
  8. Appoint one or more local FHSLA members to assist with room inspection, obtaining anything the instructor may need, etc.
  9. Just prior to, or on the morning of class, check CE rooms to see if instructors have any last minute needs.
  10. Write thank you letters to instructors.


Prior to Mid-Year SPC Meeting:

After the SPC Meeting:

Prior to Annual Meeting: 12 weeks before annual meeting

Prior to Annual Meeting: 1-2 weeks before meeting

Annual Meeting

Posr Meeting


The Executive Committee is composed of the elected officers, including the Immediate Past President, and other former Presidents if needed. The current President serves as Chair. The Membership Chair and Newsletter Editor serve as ex-officio members.


  1. Provide leadership and direction for the Association.
  2. Provide direction and guidance in support of the Mission Statement of the Association.
  3. Assume the responsibility for soliciting invitations for meeting sites to host the Annual Meeting.
  4. Act in an advisory capacity for Association decisions.
  5. Conduct any necessary business for the Association that occurs between Annual Meetings.
  6. Meet at the discretion of the President.
  7. Submit a copy of any meeting reports to the President for placement in the archives.



The charge of the Honors and Awards Committee is to recommend to the Executive Committee an individual(s) for each Honor or Award from the nominees that are submitted to this Committee.

Awards & Honors:

The awards for which the committee is responsible are:

The procedures for applying for these awards are outlined on the Scholarship / Awards menu on the FHSLA web site.

Honors and Awards Appointments:

The Honors and Awards is a standing committee that reports to the President. The President appoints the Chair. The Honors and Awards Chair then appoints sufficient members to support the activities of the committee.

Duties and Responsibilities of the Committee:

  1. Design the nomination forms for the above Honors and Awards. Coordinate with Alert Newsletter Editor(s) to have the forms included in the appropriate issues. Send a copy to the Webmaster for posting on the FHSLA web site.
  2. Make a recommendation to the Executive Committee each year regarding the amount of the student and librarian/paraprofessional scholarships and the number of scholarships to award. Once approved, notify the webmaster so appropriate web pages can be updated.
  3. Issue a call for nominees and applications via the Alert Newsletter and e-mail, which will include information concerning the available forms; procedures, eligibility, and selection criteria; as well as relevant deadlines. The procedures, eligibility, and selection criteria should also be sent to the Webmaster for posting on the web site. Announcements of the student scholarships should be sent to the director of each library school in the state as soon as the annual meeting information and deadlines are published.
    1. The Chair calls for applications or nominations for the specific Honor or Award any time after August 1st. The criteria and procedures for a particular Honor or Award may be viewed on the FHSLA webpage. As a matter of courtesy, applicants and nominators will be notified that their forms have been received.
    2. It is recommended that scholarship application deadlines be set at 6-8 weeks before the Annual Meeting, or two weeks before the early registration deadline, so that nominees can be chosen and notified before the Annual Meeting early registration deadline. Librarian of the Year and Honorary Member nominations deadlines may be at the same time as the scholarships.
    3. Members of the committee will review applications/nominations using a ranked score sheet and select the appropriate person(s). Recommendations will be forwarded to the Executive Committee for final approval. If no one qualifies, the recommendation can be that no award be given. In the event that the committee is unable to make a recommendation due to time constraints, unavailability, or other factors, the Chair may submit applications or nominations to the Executive Committee for their action.
    4. After approval from the Executive Committee, the Honors and Awards Chair notifies scholarship winners using the standard letter on FHSLA letterhead designed for this purpose. The letter should include instructions about registration, costs to be covered by scholarship funds, post-meeting responsibilities of the recipient(s).
    5. Scholarship winners are instructed to include a copy of the above-mentioned letter with their meeting registration. Registration and CE costs, up to the total of the award, will be credited to their account. Student scholarship winners will receive reimbursement for additional costs, up to the total of the award, upon submission of an expense report to the President.
    6. The President is responsible for sending acknowledgement letters to each award recipients' administration or library school dean. A copy of each letter also is sent to the Association's Archivist.
    7. After the Annual Meeting, the Chair requests the follow-up reports (250-300 words) from the scholarship winner(s) for the newsletter and submit to the FHSLA Alert Editor.
  4. The Librarian of the Year recipient will receive an individual plaque, as well as the traveling plaque at the FHSLA Annual Meeting. FHSLA’s President will send a letter to the recipient’s administration acknowledging the prestigious achievement.
    1. The Chair of this committee is responsible for having plaques and nameplate for the traveling plaque made for the recipient. A receipt for the cost of the plaques is sent to the FHSLA treasurer, who will reimburse that person.
    2. The Chair must contact the previous award recipient to retrieve and update the traveling plaque prior to the next FHSLA Annual Meeting.
    3. If the winning recipient is a member of Southern Chapter/Medical Library Association, the President will submit their name as a nominee for Southern Chapter Academic or Hospital Librarian of the Year award, or other compliable Honors and Awards.
  5. Email service certificates, prior to or immediately following the annual meeting. Certificates will go to all officers, appointed positions, committee chairs, and committee members. The Honors and Awards Chair should contact committee chairs to verify committee member status of service. Honorary Members shall receive a framed certificate prepared by the Honors and Awards Chair.
  6. The Honors and Awards Chair will submit one committee report during the year reporting on the committee's activities. A committee report is submitted to the President. If requested, it may also be read at the annual meeting.






Annual Meeting:

After Annual Meeting:


(See also Newsletter Editor and Database Directory Editor)


The charge of the Membership Committee is to maintain the present level of Association membership and annually reassess growth potential.


  1. Expand recruiting for membership to include library schools, colleges with allied health programs, public libraries with consumer health programs, non-professional library managers, and newly appointed librarians in the State. Add them to the Association mailing list and make appropriate further contacts.
  2. Include Membership Application/Committee Volunteer form in each issue of the newsletter, titled FHSLA Alert.
  3. Contact:
    1. Individuals and institutions who previously were members of the Association.
    2. Florida members of associations such as MLA, SC/MLA, etc. (Also suggest sending an FHSLA representative to Annual Meeting of FLA to exhibit and distribute membership brochures.


The Membership Chair shall appoint sufficient members from various geographical areas to support its activities. The Membership Chair also serves on the Executive Committee as an ex-officio member.

Duties and Responsibilities of the Committee:

  1. Design Membership Application/Committee Volunteer form and distribute with each issue of the Alert. Coordinate with Newsletter Editor to meet appropriate deadlines. Send a copy to the Webmaster for display on the FHSLA Web site.
  2. Design, publish, and distribute brochures or place ads in state publications to publicize the Association and recruit new members as directed by the Executive Committee (e.g., FHSLA placed an ad in the FLA publication Flash).
  3. Send out special mailings to former or prospective members as deemed necessary to maintain and build membership. Mailings should be timed so that responses can be received prior to the Annual Meeting. Coordinate with the President on all special mailings.
  4. Membership Chair will report on all activities at Executive and Annual Business Meetings and submit an Annual Report to the President.
  5. Send e-mail address of new members and changes in current members' addresses to the Electronic Discussion List Coordinator, the Database Directory Editor, and the Webmaster.
  6. Membership Chair will contact all honorary members on an annual basis to verify mailing address. The current Honorary Membership Form may be used for this purpose.







The Nominating Committee is a standing committee that reports to the President. The Immediate Past President serves as the Nominating Committee Chair as a non-voting member. The committee consists of three (3) members.


The charge of the Nominating Committee is to solicit at least one candidate for each open elective office.




Annual Meeting:


The Program Committee is a standing committee that reports to the President.


The charge of the Program Committee is to provide support for the changing roles of the membership through the Association's activities.


The objectives are listed in the "Programming" section of the Strategic Plan. These objectives are the responsibility of the committee as a whole and can change as the one year and five-year plans are revised.

Membership Appointments:

The Vice-President shall serve as co-chairman of the Program Committee with the host of the annual meeting. Members are appointed by the co-chairs. They assist the co-chairs with program planning and distribution, local arrangements and publicity, hospitality, registration, etc., for the Annual Meeting.

Duties and Responsibilities of the Committee:

  1. Schedule all events which constitute the official program.
  2. Select meeting theme.
  3. Prepare a budget and calculate expenses to be incurred. Registration fees will be determined by the expenses projected. These figures will be presented to the Executive Committee for approval prior to development of the program materials.
  4. Invite speakers.
  5. Present program plan for the Annual Meeting to the Executive Committee for approval.
  6. Write vendors in January requesting (soliciting) support of Annual Meeting.
  7. Send program information to the Newsletter Editor for publication in the Alert.
  8. Issue complimentary registration, banquet or luncheon tickets, to non-members who assist the Program Chair with the Annual Meeting. This is decided at the discretion of the Program Chair and the Vice President.
  9. Allow purchase of social event tickets by honorary members and guests of registrants to the Annual Meeting.
  10. Assigns a "FHSLA Ambassador" to first time attendees, to help them feel more comfortable. An ambassador can be any FHSLA member who has attended at least one previous meeting and/or has served as an officer or committee member.
  11. Send thank you letters to the speakers.
  12. Send thank you correspondence to all participating vendors/sponsors.


The Strategic Planning Committee will formulate the Association's Strategic Plan in accordance with the Association's Mission.


The charge of the SPC is to identify and develop strategies to facilitate the accomplishment of the goals and objectives of FHSLA.


The objective is to create a Strategic Plan that meets the goals, needs and desires of the membership to increase the vitality of the organization.

Membership Appointments:

The SPC is a standing committee that reports to the President and is chaired by the Immediate Past President. The committee is comprised of 7 members, including the Chair, from various geographical regions of the state, as follows: three (3) from academic health sciences libraries, three (3) from hospital libraries, and one (1) “at large". The President and the Vice President serve as ex officio members. SPC members serve for 3 years with staggered terms so 2 new members are appointed each year as 2 members rotate off the committee. The SPC Chair appoints committee members.

General Duties of the Strategic Planning Committee:

  1. Formulate the Association's Strategic Plan (SP) for approval by the membership.
  2. Formulate an evaluation process for the SP.
  3. Execute responsibilities assigned by the SP.

Duties and Responsibilities of the Chair:

  1. Ensure that the goals and objectives of the SPC are carried out via communication and work by members.
  2. Encourage and guide the SPC to be dynamic and forward-looking with the various goals and objectives; communicate with the Program Committee to insure that the strategic plan is represented at the Annual Meeting by various reports, CE's programs, themes, etc.
  3. Conduct a mid-year SPC meeting to evaluate and revise the plan, cover unfinished business from the last meeting, and discuss new business for the coming year. Those attending the meeting are the 7 SPC members, the President and Vice-President. The Secretary may be invited as deemed necessary for taking minutes.
  4. Send drafts of the revised Strategic Plans to the Executive Committee for review and approval.
  5. Establish a calendar of events (see below) for the year's committee progress.
  6. Report progress of the SPC mid-year meeting to the membership through the ALERT or other means of communication.
  7. Confer with the President to decide if the Executive Committee Meeting held at the start of the Annual Meeting will include the Strategic Planning Committee held at the Annual FHSLA Meeting will include the complete membership of the SPC or only the Chair. Notify the SPC membership as soon as possible so necessary conference attendance plans can be made. Other principals may also be invited to attend (Past Strategic Planning Committee Chair, Committee Chairs, Newsletter Editor(s), Ad-hoc committee chairs and/or members, appointed positions, and incoming chairs, etc.)
  8. Send revisions of the final draft to the general membership. This draft will alert the membership to the exact plan they will be approving at the Annual Meeting. Revised copies of the entire Strategic Plan will be made available at the Annual Meeting.
  9. Present a written SPC Annual Report to the President before the Annual Meeting.
  10. The SPC Chair will present the final Strategic Plan to the general membership for approval (vote) at the Annual Business Meeting.
  11. Make any final changes to the Strategic Plan and revise the Policy and Procedure Manual accordingly.
  12. Pass on all necessary information, such as the final strategic plan, the POLICY AND PROCEDURE, etc. to the incoming chair. At this point, any other collected items should be relinquished.


After the Annual Meeting: (March-April)

Mid-Year SPC Meeting: July-October

Mid-Year SPC Meeting: October-January

After Mid-Year Meeting: January - February

Prior to Annual Meeting: February-April

Annual Meeting



The Archivist/Historian is appointed by the President, with approval of the Executive Committee.


  1. Collect materials relating to the history of the organization. This includes all materials that will eventually add to the history of the organization, including any items published by the organization or by its officers.
  2. Organize items collected in such a manner that they are accessible to members seeking information about the organization. Receive CE class attendance, from the CE Coordinator, for the archive collection.
  3. Receive draft of the revised Strategic Plan from the Strategic Planning Committee.
  4. Receive any meeting reports submitted by Officers, Committee Chairs, and other Principals.
  5. Create a list of all reports and items received during the fiscal year and give to the President in the form of an Annual Report prior to the Annual Meeting.
  6. Place a copy of the Archivist’s written annual report, as well as other reports received, in the archives.


The Discussion List Coordinator will be appointed by the President, with no definite term of office.


  1. Receives information from the Executive Committee, or from any members of the association who are members of the Discussion List.
  2. Checks with the President if there is any question of the appropriateness of any communication for the Discussion List.
  3. Sends out a set of Guidelines to new subscribers.
  4. Receives new email addresses from the Treasurer.
  5. Maintains list of all archived messages.
  6. Submits an annual report to the President before the Annual Meeting.
  7. Maintains email address list for current members and deletes inactive members following the Annual Meeting.

Scope of the list will be:

  1. Announcements and news about FHSLA from officers and committees.
  2. Announcements of new material on the FHSLA homepage.
  3. Discussion of possible FHSLA activities/projects.
  4. News about health science libraries and librarians.
  5. News from Consortia of health science libraries in Florida.
  6. Job postings for Florida health science library positions.
  7. Information about continuing education opportunities.
  8. Florida-related reference questions.
  9. Reminders of upcoming FHSLA events.

The Discussion List is confidential, meaning that its existence is not publicized on any Internet list of lists.

The list is open only to FHSLA members.

FHSLA and the discussion list host accept no responsibility for the opinions and information posted by users.



The charge of the Database Directory Editor is to maintain, update, and edit the FHSLA membership database and to publish the annual Association Membership Directory.

The Database Directory editor is appointed by the President, with the approval of the Executive Committee, and is a member of the Membership Committee.

Duties and Responsibilities of the Editor:

  1. Compile the annual Association Membership Directory from the FHSLA membership database following the Annual Meeting. Distribute copies to the FHSLA discussion list and also to those needing surface mailing. This includes the Honorary Members of the Association.
  2. Receive a completed Membership Application/Committee Volunteer forms from the Treasurer to post information to the FHSLA membership database.
  3. Maintain database of current, prospective, honorary, and former members.

Calendar of Events



After Annual Meeting:


The Newsletter Editor is appointed by the President, with the approval of the Executive Committee, and is an ex-officio, non-voting, member of the Executive Committee. The Editor may appoint a committee to assist with the production of any Association publication.


  1. Publish a minimum of 2 newsletters a year (Summer and Winter). If enough information is available, the President and Newsletter Editor may decide a third issue is warranted.
  2. Include the Membership form in each newsletter.
  3. In addition to FHSLA and membership news, topic suggestions include developments in information management (such as new technologies and roles, marketing strategies, inter-consortia communication) and general information.
  4. Publicize educational opportunities and activities through the newsletter. Consider acting as a clearinghouse coordinator for educational courses and qualified instructors within Florida and neighboring states.
  5. Occasionally survey the membership for suggested and desired educational opportunities.
  6. Recruit volunteer reporters, in various geographical locations, to submit items for publication. Academic libraries appoint their own reporters. Remind reporters "no news is too small, and no news is bad."
  7. Submit a copy of any meeting reports and an annual report to the President for placement in the archives.
  8. Once a publication of the newsletter is completed, it must be distributed via:
    1. FHSLA electronic discussion list
    2. FHSLA website (Send PDF to webmaster for posting)
    3. Print copies sent to members needing surface mail as well as copies to Honorary Members that do not have an email address; and therefore are not on the FHSLA electronic discussion list.







Spring after 3 year rotation:

WEBMASTER (4/2014)

The Webmaster will be appointed by the President, with no definite term of office.


  1. Receives information from the Executive Committee or any of its members for dissemination to the general membership.
  2. Receives information on the upcoming annual meeting from the Vice President/Program Chair and/or the local arrangements committee.
  3. Receives new membership forms from the Treasurer so library websites may be added to the webpage.
  4. Obtains permission from the President for other requests for information to be displayed on the FHSLA Homepage or for links to other sites.
  5. Puts the information into HTML and provide the links to make the information easily and logically accessible.
  6. Submits an annual report to the President before the Annual Meeting which is also then sent for placement in the archives.